Wise & Healthy Aging – Job Applicant Privacy Policy

At Wise & Healthy Aging, we value your trust and are committed to protecting the privacy of individuals who apply for employment with our organization. This Privacy Policy explains how we collect, use, store, and protect the personal information you provide during the recruitment and hiring process.

1. Information We Collect

When you apply for a position with Wise & Healthy Aging, we may collect the following types of information:

• Contact information: name, address, phone number, and email.
• Application materials: résumé, cover letter, employment history, education, certifications, and references.
• Voluntary demographic information: if provided, such as gender, race/ethnicity, or veteran status (used only for equal employment opportunity reporting, where applicable).
• Background check information: if required for the role, such as criminal history, driving record, or other legally permissible checks.
• Other information: any details you choose to share in interviews or communications with us.

2. How We Use Applicant Information

Your personal information will be used only for legitimate business purposes related to recruitment, hiring, and onboarding, including:

• Assessing qualifications and suitability for employment.
• Communicating with you during the hiring process.
• Conduct reference and background checks, when applicable.
• Meeting legal, regulatory, and reporting requirements.

3. Sharing of Information

Wise & Healthy Aging does not sell or rent applicant information. We may share your data only with:

• Internal staff involved in the hiring process.
• Authorized third-party service providers (e.g., background check vendors).
• Government agencies, if required by law.

All third parties are required to handle your information in a secure and confidential manner.

4. Data Storage and Retention

• Applicant data is stored securely in our recruitment systems.
• If you are hired, your application materials become part of your employee file.
• If you are not hired, we may retain your application for a reasonable period (generally up to 3 years, or as required by law) for recordkeeping and future opportunities.

5. Data Security

We take appropriate technical and organizational measures to protect applicant data against unauthorized access, alteration, disclosure, or destruction. However, no system can be guaranteed 100% secure.

6. Your Rights

Depending on applicable laws, you may have the right to:

• Access, correct, or update the information you have provided.
• Request deletion of your personal information (subject to legal or recordkeeping requirements).
• Withdraw your application at any time.

Requests may be submitted to HR@wiseandhealthyaging.org.

7. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our careers webpage with a revised effective date.

8. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Human Resources Department
Wise & Healthy Aging
1527 4th Street, 2nd Floor
Santa Monica, CA 90401
Email: HR@wiseandhealthyaging.org
Phone: (310) 394-9871