WPSBC Applicant Tracking Website Privacy Policy

1. Purpose

Western Pennsylvania School for Blind Children (“WPSBC,” “we,” “our,” or “us”) is committed to protecting the privacy and security of individuals who apply for employment with us. This Privacy Policy explains how we collect, use, store, and protect personal information submitted through our applicant tracking website (“Site”).

2. Information We Collect

When you use our applicant tracking system, we may collect the following types of information:

• Personal Identifying Information: Name, address, phone number, email address, date of birth.

• Employment Information: Resume/CV, cover letter, employment history, education, certifications, and professional references.

• Voluntary Demographic Data: Gender, race/ethnicity, veteran status, or disability status (if voluntarily disclosed and only for compliance with federal and state reporting requirements).

• Technical Information: IP address, browser type, and usage data collected automatically for site functionality and security monitoring.

3. How We Use Your Information

We use your information to:

• Process and evaluate employment applications;

• Communicate with you about your application or potential employment opportunities;

• Comply with legal, regulatory, and reporting obligations;

• Improve our recruitment processes and user experience on the Site.

4. Information Sharing and Disclosure

We do not sell or rent applicant information. Your data may be shared only with:

• Authorized WPSBC human resources and hiring personnel involved in the recruitment process;

• Third-party service providers who host or support our applicant tracking system under strict confidentiality obligations;

• Government agencies, when required by law.

5. Data Security

WPSBC implements reasonable administrative, technical, and physical safeguards to protect applicant data from unauthorized access, disclosure, or misuse. However, no system can guarantee absolute security.

6. Data Retention

We retain applicant data only as long as necessary to:

• Complete the hiring process;

• Comply with recordkeeping requirements; or

• Consider you for future employment opportunities (if you consent).

7. Cookies and Tracking Technologies

The Site may use cookies or similar technologies to enhance user experience and maintain system security. You can control cookie preferences through your browser settings.

8. Your Rights

Applicants may:

• Request access to or correction of their personal information;

• Withdraw consent for future communications;

• Request deletion of their applicant record (subject to legal requirements).

9. Children’s Privacy

This Site is not intended for individuals under 18 years of age. We do not knowingly collect personal information from minors.

10. Updates to This Policy

We may update this Privacy Policy periodically. The “Effective Date” will reflect the latest revision. Continued use of the Site after any updates constitutes acceptance of the revised terms.

11. Contact Us

For questions or concerns about this Privacy Policy or how your data is handled, please contact:

Human Resources Department
Western Pennsylvania School for Blind Children
201 N. Bellefield Avenue
Pittsburgh, PA 15213
Email: kulbagoj@wpsbc.org
Phone: (412) 621-0100