Categories of Personal Information Collected

Retention Period

Identifiers and Contact information. This category includes names, addresses, telephone numbers, mobile numbers, email addresses, signatures, account names, dates of birth, bank account information, and other similar contact information and identifiers.

If hired, this data will be retained for duration of employment plus 4 years. If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

Protected Classification Information. This category includes characteristics of protected classifications under California or federal law.

Internet or Other Electronic Network Activity Information. This category includes, without limitation:

• all activity on the Company’s information systems, such as internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames and passwords
• all activity on communications systems, including phone calls, call logs, voice mails, text messages, chat logs, app use, mobile browsing and search history, mobile email communications, and other information regarding an employee’s use of company-issued devices.

2 years

Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information. This category includes, for example, information collected from cameras, thermometers, and similar devices.

30 days

Professional and Employment-Related Information. This category includes, without limitation:

• data submitted with employment applications, including salary history, employment history, employment recommendations, etc.
• background check and criminal history
• work authorization
• fitness for duty data and reports
• performance and disciplinary records
• salary and bonus data
• benefit plan enrollment, participation, and claims information
• leave of absence information, including religious and family obligations, and physical and mental health data, concerning employees and their family members

If hired, this data will be retained for duration of employment plus 4 years. If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

Education Information. This category includes, without limitation, education history.

If hired, this data will be retained for duration of employment plus 4 years. If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.

Sensitive Personal Information. This category includes sensitive information such as:

• social security, driver’s license, state identification card, or passport number
• financial account information that allows access to an account, including log-in credentials, financial account numbers, passwords, etc.
• racial or ethnic origin, religious or philosophical beliefs, or union membership
• content of mail, email, and text messages (unless the Company is the intended recipient of the communication)
• health information

Inferences Drawn from the Personal Information in the Categories Above. This category includes engaging in human capital analytics, including, without limitation, identifying correlations between certain characteristics and job success, analyzing data to improve retention, and analyzing employee preferences to inform HR policies, programs, and procedures.

Purposes Personal Information, Including Sensitive Personal Information, Is Used

• Collecting and processing employment applications, including confirming eligibility for employment, background and related checks, onboarding, and related recruiting efforts.
• Processing payroll, other forms of compensation, and employee benefit plan and program design and administration including enrollment and claims handling, and leave of absence administration.
• Maintaining physician records and occupational health programs.
• Maintaining personnel records and record retention requirements.
• Communicating with employees and/or employees’ emergency contacts and plan beneficiaries.
• Complying with applicable state and federal health, labor, employment, benefits, workers compensation, disability, equal employment opportunity, workplace safety, and related laws, guidance, or recommendations.
• Preventing unauthorized access to, use, or disclosure/removal of the Company’s property, including the Company’s information systems, electronic devices, network, and data.
• Ensuring and enhancing employee productivity and adherence to the Company’s policies.
• Providing training and development opportunities.
• Investigating complaints, grievances, and suspected violations of Company policy.
• Designing, implementing, and promoting the Company’s diversity and inclusion programs.
• Facilitating the efficient and secure use of the Company’s information systems.
• Ensuring compliance with the Company information systems policies and procedures.
• Improving safety of employees, customers and the public with regard to use of Company property and equipment.
• Improving efficiency, logistics, and supply chain management.
• Improving accuracy of time management systems and attendance, including vacation, sick leave, and other leave of absence monitoring.
• Evaluating an individual’s appropriateness for a particular position at the Company, or promotion to a new position.
• Managing customer engagement and other legitimate business purposes.
• Responding to and managing legal claims against the Company and/or its personnel, including civil discovery in litigation.
• Facilitating other business administrative functions and strategic activities, such as risk management, information technology and communications, financial management and reporting, workforce and succession planning, merger and acquisition activities, and maintenance of licenses, permits and authorization applicable to Company operations.