Human Resources Coordinator

Position:  Human Resources Coordinator

Classification:  Full Time, Salaried, Exempt 

Primary Reporting Relationship:  Human Resources Director

Secondary Reporting Relationship:  Executive Director of Operations

Ministry Areas:  Human Resources Department (as part of the Operations Team)

Interfaces:  Church, school, and preschool staff members, volunteers, and other stakeholders as identified and appropriate

Benefits: Employee medical, dental, vision, life, AD&D, and long-term disability insurance (100% employer-paid); 403(b) retirement account with employer contributions; paid personal, vacation, sick, and holiday leave

Job Purpose: The Human Resources Coordinator supports the HR Department by performing tasks related to the following functional areas: full-cycle recruiting, compliance and record-keeping, benefits administration, policy development, communications, employee relations, talent management, and general day-to-day HR administration, including record-keeping, file maintenance, and HRIS entries. The HR Coordinator will perform his/her duties and responsibilities in support of Bay Area Church’s vision to saturate the 4B Area with the gospel by restoring people, families, and churches.

Employee Profile:  

• A strong, clear Christian testimony 
• A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily
• Acceptance, agreement, and compliance with Bay Area Church’s Statement of Faith and Standard of Conduct 

Major Responsibilities:

Full Cycle Recruiting

• Screen applications, interview candidates, and assist hiring managers in scheduling interviews with potential candidates for all divisions
• Update, maintain, and facilitate new hire orientation meetings and ensure that new employee documents are completed accurately and in a timely manner
• Assist in ensuring all job descriptions are up-to-date and accurate
• Help develop and maintain job postings as well as external job boards and publications
• Help to coordinate interview questions and materials, ensuring all screening/interview notes are properly documented and filed
• Assist with offboarding employees leaving the company, including conducting exit interviews, collecting employer-issued keys and technology, and terminating pay and benefits
• Complete reference checks and background check screening processes for new hires

Compliance/Record Keeping

• Maintain compliant and accurate employee files
• Manage HR database information, including time-off module, updates for changes in employee status, and new hires
• Responsible for the full processing cycle for background checks and invoices, ensuring all volunteer and employee records are up to date and clearance is obtained in a proactive and timely manner
• Manage FMLA and employee leaves of absence; create, distribute, and maintain necessary documentation regarding employee medical leave and answer employee questions; ensure the leave process and policy is consistently followed

Benefits Administration

• Assist with processing benefits administration for newly eligible employees by conducting benefit information meetings, collecting and reviewing benefits documentation, and entering data into provider accounts
• Manage benefits administration for existing employees for various qualifying life events, and ensure benefits are updated across various provider systems
• Partner with the HR Director during Open Enrollment to educate employees on current benefit offerings, update them on any changes, review paperwork, and ensure that all forms are submitted on time and changes are updated in benefit systems
• Act as liaison between employees and benefit providers to help answer questions and address concerns
• Manage employee wellness initiatives by partnering with outside vendors and benefit providers and coordinating programs

Policy Development/Communications

• Partner with the HR Director to update, write, and edit existing and new company policies as needed
• Create and maintain efficient cross-company communication to ensure that Human Resources and organizational policies and procedures are followed accurately and consistently
• Train and educate employees on new policies and procedures

Employee Relations/Talent Management

• Monitor the service tenure of employees and assist with the distribution of service awards
• Assist in coordinating employee recognition programs, celebrations, and team-building events and activities
• Serve as a resource for all team members by being available and accessible to discuss all human resource-related questions
• Work with the HR Director to provide resources and guidance to the management team and employees on employee relations issues, disciplinary actions, and other performance issues, as directed and appropriate

Human Resources Administration

• Partner with the HR Director on various HR initiatives, policies, and programs and assist with the day-to-day operation of the HR department
• Act as a resource to both management and employees by offering support and guidance regarding company policy, procedures, and best practices
• Process monthly invoices from insurance, retirement, background check, and HRA providers and submit to the finance team for payment
• Create ID badges upon request for employees and volunteers org-wide
• Submit and manage Workers Comp policy claims, ensuring guidelines are followed and requirements are met
• Research best practices for employment-related functionality for the organization
• Other duties as assigned by the HR Director

Educational Qualifications: High school diploma or equivalent required; College coursework, certification, and/or training in relevant field is preferred

Required Skills and Qualifications:

• Previous administrative office experience required
• 1-3 years of previous work experience in human resources, recruitment, or related field is preferred
• Working knowledge of ADEA, FLSA, ADA, FMLA, Title VII, ACA, and other applicable local, state and federal laws, and other practice areas, policies and procedures is preferred
• High level of computer proficiency and familiarity with office equipment, including multi-line phones, printers, copiers, scanners, and fax machines
• Strong working knowledge of Microsoft Excel and Microsoft Word is required; Familiarity with Google Workspace, including Gmail, Sheets, and Docs is preferred
• Previous experience working with HRIS and ATS programs preferred
• Willingness to continuously learn by researching, attending trainings, webinars, seminars, and continuing education to further enhance skills and knowledge of relevant HR topics and best practices
• Manage sensitive and confidential information with the highest level of professionalism,  tact, and discretion
• Possess organizational and time management skills with the ability to prioritize and be detail-oriented
• Excellent customer service skills, including patience, confidence, and empathy in both verbal and written interactions
• Possess strong analytical skills and the ability to think logically, establish and follow procedures, instructions and make sound decisions
• Ability to maintain confidentiality with a high expectation of maturity, discretion, and discernment

Essential Job Functions:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under stressful circumstances, and to interact effectively with people in a positive and professional manner that engenders confidence and trust
• Ability to read and write at an advanced level in a business environment
• Ability to process alpha/numeric information accurately
• Ability to complete  assigned tasks without direct supervision
• Ability to exercise independent judgment and make decisions
• Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergencies
• Ability to listen and respond to counsel
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to report to work on a regular and punctual basis
• Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc. 
• Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity
• Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity
• Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
• Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound
• Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly
• Activities primarily occur inside, but the worker may occasionally be subject to outdoor environmental conditions

Our Vision:  To saturate the 4B area with the gospel by restoring people, families, and churches. 

The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.
 

Our DNA:  Kingdom. Disciple. Society. Church. (K.D.S.C.)
These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.

• KINGDOM
  • The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue God's Kingdom, you must first FOLLOW JESUS.
• DISCIPLE
  • A disciple is a follower of Jesus who hears and obeys what He has taught and as the Holy Spirit leads. Each disciple is a "citizen" of God’s Kingdom. We help equip disciples by encouraging everyone to CONNECT TO COMMUNITY.
• SOCIETY
  • Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for God’s Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.
• CHURCH
  • The Church is God’s people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.

This job description is not designed to contain a comprehensive list of all the activities, duties, or responsibilities required of an employee for this job, and the responsibilities and activities may change at any time, with or without notice.