Kids Ministry Assistant

Position:  Kids Ministry Assistant              

Classification:  Full-time, Hourly, Non-Exempt (32 hours per week) 

Primary Reporting Relationship:  Lead Kids Minister

Secondary Reporting Relationship:  Preschool Minister

Ministry Area:  Ministry Staff, Generational Team  

Interfaces:  Church, school, and preschool staff members, church members, visitors, contractors, and other stakeholders as identified and appropriate

Benefits:  Paid holidays, sick leave, and vacation leave; Employee medical, dental, vision, life, accident, and long-term disability insurance paid by employer

Preferred Schedule:  Monday through Thursday, 8:00 AM to 3:30 PM, with 30-minute lunch, equaling 7 hours per day; Either Wednesday evening or Sunday morning for the remaining 4 hours; Total of 32 hours per week regularly. Occasional event support will be scheduled and communicated in advance when needed.

Job Purpose:  To support the Kids Ministry team of Bay Area Church as they work to accomplish the mission of saturating the 4B Area with the gospel. The goal of all support staff is to allow the ministry leadership to fulfill their individual responsibilities with excellence.

Employee Profile:  

• A committed and active member of Bay Area Church, or willing to transfer church membership if hired

• A strong, clear Christian testimony 

• A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

• Acceptance, agreement, and compliance with Bay Area Church’s Statement of Faith and Standard of Conduct 

Major Responsibilities:

• Provide administrative assistance and support to the Lead Kids Minister and Preschool Minister

• Help to create a warm, friendly, and enthusiastic environment for children and their families

• Serve on Sunday mornings and Wednesday (Midweek) nights (as needed) at the KidMin welcome desks

• Facilitate connection and next-step opportunities with potential new members and first-time guests on Sunday mornings at the KidMin Welcome Desks

• Assist volunteers, guests, and staff with needs that arise on Sunday mornings.

• Assist with planning and conducting special projects, events, and activities for KidMin

• Assist with the preparation of training events and materials for volunteers

• Coordinate the purchasing of materials and supplies for the ministry with prior approval from the Lead Kids Minister

• Provide event management and support, especially for larger events like VBS, Jingle Jam, Kid Summit, and camp

• Maintain a current expense sheet and submit purchase orders with appropriate receipts and documentation

• Prepare the weekly KidMin attendance records for Sunday mornings

• Ensure the attendance records, family contact information, and class rosters are accurately and consistently entered and tracked in the HUB church database software (CCB)

• Provide weekly vitals report and keep statistics organized, accurate, and current for trend analysis

• Assist in managing the HUB database as it pertains to communications, calendaring, and room/resource requests

• Assist the KidMin Resource Coordinator to ensure curriculum materials are prepared and organized for Sunday mornings and special events

• Create KidMin welcome materials for new families and assist in contacting and welcoming new guests to KidMin

• Assist with coordinating volunteers and ensuring required background screening forms have been completed prior to serving in KidMin

• Collaborate proactively with HR to ensure required volunteer background screenings are updated ahead of expiration, and the new screening dates are entered in the HUB 

• Assist with ministry communications via email, social media, announcements, and bulletins as directed

• Attend all other necessary meetings (event planning, All Staff, ministry assistant meetings, etc.)

• Help provide coverage at the church’s front reception desk when needed

• Work as a cooperative member of the administrative team, as coordinated by the Office Manager

• Support the Kids Ministry team and volunteers in other duties assigned

Required Skills and Abilities:

• Experience with the following programs would be helpful, but is not required:  Google Workspace (Gmail, Drive, Sheets, Docs), Canva, Adobe Suite, Church Community Builder (CCB), Sage Intacct

• Demonstrates strong interpersonal skills

• Maintains a professional and friendly demeanor

• Possesses excellent organizational skills and is capable of managing time efficiently

• Can demonstrate the ability to multitask effectively

• Demonstrates ability to think creatively

• Exhibits the ability to maintain composure in stressful situations and interactions

• Possesses basic computer skills and knowledge of word processing programs (Google Workspace, Microsoft Word, Excel, PowerPoint)

• Familiar with basic office equipment (multi-line phones, printers, and scanners)

• Demonstrates strong writing and editing capability

• Possesses excellent phone etiquette

• Communicates clearly and effectively

• Can maintain a high degree of confidentiality

Education and Experience:

• High school diploma or GED is required; preference will be given to candidates who have completed some college coursework

• 2+ years of previous experience in an office environment preferred

Essential Job Functions:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust

• Ability to complete assigned tasks without direct supervision

• Ability to exercise independent judgment and make decisions

• Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations

• Ability to listen and respond to counsel

• Ability to establish and maintain cooperative and effective working relationships with others

• Ability to report to work on a regular and punctual basis

• Must be physically able to operate various office equipment, including computers, copiers, phones, etc. 

• Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity

• Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity

• Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading

• Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication, and to make discriminations in sound

• Must possess the ability to express ideas using the spoken word to convey instructions to church members, staff, and other stakeholders accurately, loudly, and/or quickly

• Activities occur primarily indoors, but the worker may be subject to outdoor environmental conditions on occasion

Our Vision:  To saturate the 4B area with the gospel by restoring people, families, and churches. 

The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.
 

Our DNA:  Kingdom. Disciple. Society. Church. (K.D.S.C.)
These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.

• KINGDOM

  • The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue God's Kingdom, you must first FOLLOW JESUS.

• DISCIPLE

  • A disciple is a follower of Jesus who hears and obeys what He has taught and as the Holy Spirit leads. Each disciple is a "citizen" of God’s Kingdom. We help equip disciples by encouraging everyone to CONNECT TO COMMUNITY.

• SOCIETY

  • Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for God’s Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.

• CHURCH

  • The Church is God’s people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.

This job description is not designed to contain a comprehensive list of all the activities, duties, or responsibilities required of an employee for this job, and the responsibilities and activities may change at any time, with or without notice.