Administrative Assistant to the Executive Pastor

Position: Assistant to the Executive Pastor
Classification: Full Time, Non-Exempt (32 hrs per week, Sunday to Thursday)
Primary Reporting Relationships: Executive Pastor
Ministry Area: Ministry Staff, Pastoral Department
Interfaces: Church, school, and preschool staff members, church members, visitors, contractors, and other stakeholders as identified and appropriate

Our Vision: To saturate the 4B Area with the gospel by restoring people, families, and churches. (The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.)

Profile: Our organization has a culture led by a collaborative and cohesive team that is dedicated to accomplishing our vision while living a lifestyle that demonstrates our Values:

• Gospel Restoration

• Spirit and Truth Empowerment

• Relentless Love

• Hands-On Service

• Kingdom Partnership

Job Purpose: The Assistant to the Executive Pastor provides support to the Executive Pastor in all areas of ministry, staff development, and leadership and assists in proclaiming the message of the gospel to members and visitors of the church in order to fulfill Bay Area Church’s vision to saturate the 4-B Area with the gospel by restoring people, families, and churches.

Employee Profile:

• Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct

• A strong, clear Christian testimony

• A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

• Be (or become) a committed and active member of Bay Area Church

Major Responsibilities:

• Partner with the Executive Pastor as a front-facing member of the ministry team in all areas of ministry to assist with sharing the Gospel, ministering to people inside and outside the church body, supporting staff, and helping the church to function well

• Assist in managing community relations, including the coordination of ministry events focused on spreading the gospel message to the community, including self-developed religious content in line with the church’s faith and religious and spiritual growth

• Provide support for all significant church-wide gatherings (Family Gathering, Christmas, and Easter), including editing of message content designed to share the gospel with people inside and outside the church body

• Coordinate Monthly All-Staff Meetings, monthly All-Staff Lunch and special staff meetings and events

• Plan, organize, and support meetings and events hosted by Bay Area Church and/or the Executive Pastor working with outside Kingdom partners as needed

• Assist in the coordination, scheduling, and management of the Next Steps room; ensuring accurate information, assistance, and service are extended to all those seeking help on Sundays and special events

• Provide spiritual care, encouragement, and counsel to administrative staff and other employees

• Provide prayer, counsel, spiritual encouragement, and Gospel-sharing to church members and others during interactions

• Serve throughout the week - helping to proclaim the Gospel, praying with others, welcoming them, helping them get connected, and assisting the Executive Pastor with ministering to the church body

• Provide assistance for weddings and funerals on behalf of the church, providing prayer and support to families when needed

• Participate in training that enhances the ministerial and faith-based aspects of the position

• Provide additional support for the Executive Pastor, including managing public email, managing and coordinating daily schedules, preparing routine correspondence, managing contracts and speaking engagements, assisting with corporate communications, and serving as a proxy on authorized correspondence

• Serve as liaison for various leadership groups

• Document, distribute, and file meeting minutes for organization meetings, including All-Staff Meetings, Ministry Staff, and other required meetings

• Office responsibilities include: participation in the administrative support interview process, participation in administrative support staff professional development and regular meetings, coordination of the agenda for monthly all-staff events, management of the master calendar and calendar planning process, and maintenance of communication log and calendar

• Assist with room set-up, hospitality and food, and clean-up for meetings, events, and gatherings

• Utilize the HUB database for membership updates, communication, and calendaring

• Coordinate and approve all room/event requests while managing and maintaining the church ministry calendar

• Provide assistance and coordination of significant church staff events and gatherings (i.e. Staff Retreat, Bay Area Family Gatherings, Advisory Councils, Staff Fun Days)

• Other duties as assigned

Required Skills and Abilities:

• Associate Degree or equivalent education/work experience

• Formal ministry experience and/or training preferred

• Spiritual maturity and understanding of the role of ministry

• Ability to share the Gospel through words, actions, and interactions both in work and personal settings

• Intermediate computer skills in MS Office programs (Word, Excel, Powerpoint, etc.) and Google Workspace (Gmail, Docs, Sheets, Slides, etc.)

• Must possess the ability to read and write at an advanced level in a business environment

• Must be able to process alpha/numeric information accurately

• Ability to work independently with limited supervision, multi-task, and possess strong initiative

• Possess organizational and time-management skills with the ability to prioritize and be detail-oriented

• Ability to establish and maintain effective working relationships with members, vendors, and fellow employees

• Possess strong analytical skills and the ability to think logically, establish and follow procedures and instructions, and make sound decisions

• Ability to exercise independent judgment within established systems and procedures

• Practice and ensure proper sensitivity and confidentiality with information

• Ability to consistently meet deadlines

Essential Job Functions:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust

• Ability to complete assigned tasks without direct supervision

• Ability to exercise independent judgment and make decisions

• Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations

• Ability to listen and respond to counsel

• Ability to establish and maintain cooperative and effective working relationships with others

• Ability to report to work on a regular and punctual basis

• Must be physically able to operate various office equipment, including computers, copiers, phones, etc.

• Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity

• Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity

• Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading

• Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound

• Must possess the ability to express ideas using the spoken word to convey instructions to church members, staff, and other stakeholders accurately, loudly, and/or quickly

• Activities occur inside and outside, and the worker is subject to both environmental conditions

Note: This job description is not designed to contain a comprehensive list of all the activities, duties, or responsibilities required of an employee for this job, and the responsibilities and activities may change at any time, with or without notice.