Finance Director

General Job Duties (not all inclusive): Under the general direction of the Executive Director, the Finance Director is responsible for financial oversight of all fiduciary activities associated with the administration of the activities of the Southern Plains Tribal Health Board (SPTHB). Finance Director is responsible for financial reporting, individual grants data entry/reconciliation, budget management. Incumbent is a hands-on and participative team member charged with developing and adhering to funding agency and SPTHB fiscal policies and procedures.

Incumbent plays a critical role in partnering with senior leadership in strategic decision making and operations as the organization continues to enhance its quality programming and build capacity. Activities will be geared towards maximizing and strengthening the internal capacity of the organization. Incumbent is charged with following granting agency funding requirements specific to federally funded grants, Generally Accepted Accounting Principles (GAAP), company fiscal policies, and Office of Management and Budgets guidelines.

Summary of Duties:

• Organizational Financial Recording and Reconciliation
• Grants Financial Reporting
• Fiscal Oversight of Multiple Grants
• Grant Fund Reconciliation
• Data Entry
• Document and Database Maintenance
• Budgeting and Forecasting
• Contracting Coordination and Monitoring
• Update and Use GL Codes

1. Analyze and present organization's financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grant accounting for each grant fund
2. Coordinate and lead the annual audit and tax process, liaise with external auditors, external accountants and the board of directors; assess any changes necessary
3. Oversee and lead annual budgeting and planning process in conjunction with the Executive and TEC Directors; monitor progress and changes and keep senior leadership abreast of the organization’s financial status.
4. Manage all financial resources
5. Document and maintain complete and accurate supporting information on all financial transactions for each grant fund
6. Supervise business performance and take necessary steps to improve the performance of grant funds business
7. Manage Health Board organizational cash flow and forecasting for each funding source
8. Implement a contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that the financial data and cash flow are steady and support operational requirements for funds
9. Develop, update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual
10. Effectively communicate and present the critical financial matters to the board of directors
11. Ensure that the regulatory requirements of all statutory bodies are met
12. Work closely with all teams; as every department in the organization is directly or indirectly associated with the finances of the organization
13. Oversee bi-weekly fund allocation from grant funding for payroll
14. Lead and develop finance teams; motivate immediate reporting staff for superior performance and service
15. Close involvement with commercial/contract negotiations for each grant fund
16. Manage banking account(s), online banking, and signors on all bank accounts (replacing any previous external signors)
17. Ensure that financial statements are prepared in an accurate and timely manner in accordance with contract agreements with grant funding agencies
18. Other Duties As Assigned

Minimum Qualifications:

Must possess, at minimum, a bachelor’s degree and 2+ years’ experience in accounting or related field, or 3+ years’ experience in accounting/finance or related field in lieu of degree.

Knowledge: Grant Financial management and grant reporting capabilities mandatory. Knowledge of and adherence to Uniform Guidance 2CFR200 and Generally Accepted Accounting Principles (GAAP). Advanced understanding of grant financial recording and grant reconciliation software in use by the organization. Grant financial reporting guidelines and components. Financial accounting software knowledge is mandatory. General Ledger coding knowledge mandatory. Knowledge of QuickBooks and Microsoft Excel, Outlook, Word, PowerPoint, and Teams is required.

Skills: Financial Reporting skills, account reconciliation, excellent communication with co-workers, managers, supervisors, board members, invoicing entities, and others. Must have ability to facilitate financial reports according to funding agency requirements (ex. SF-425, FFR, PMS, grants.gov, grantsolutions.gov, etc.) for all grant funds.

Experience: Extensive knowledge and experience with non-profit grant financial management. Minimum two years of experience in grant financial management and administration. Experience with tribal organizations and/or not-for-profit agency is desirable. Excellent verbal and written communication skills. Experience using communication skills to coordinate finance activities with staff is mandatory.

Competencies: Teamwork; effective communication; planning and organizing work; broad based analytical thinking; quality minded; initiative; and problem solving.

Supervisory Authority: One employee

Travel: In and out of state travel may be required in the fulfillment of job requirements and training.

Equal Employment: Except for Indian Preference, consideration will be made without regard to any non-merit factors such as race, color, religion, sex, sexual orientation, national origin, politics, disabilities, marital status, age, membership or non-membership in any employee organization.

Reasonable Accommodations: Reasonable accommodations will be made for qualified applicants or employees with disabilities, except when so doing would impose an undue hardship on the SPTHB.

Conditions of Employment: 1. Full-time grant funded appointment (Subject to grant continuation); 2. Applicants must possess and maintain a current State Driver’s License; 3. Climbing, walking, standing, bending, and occasionally long hours.